Descartes Route Planner On-demand has the functionality to differentiate cost profiles for drivers and vehicles. These cost profiles allow users to configure costs on a pay rate scale and are applied when a resource (driver and/or vehicle) is used for routing purposes. This functionality is not standard and must be enabled by a Descartes representative.

Configuring Cost Profiles for Drivers

When configuring cost profiles for a driver, the user can define a fixed cost to pay the driver in addition to a variable cost based on distance, time and/or stop. These variable costs can be different based on a range. For example, a driver is paid $14/hour for the first eight hours of work but then gets paid time and a half ($21/hr.) if working more than eight hours.

To configure a cost profile for a driver:

From the Home page, select Configuration.
Click the Cost Profiles link found under 'The following items can be configured for the current location'.
From the Configuration - View Cost Profiles page, click Add Cost Profile.
Enter the Name of the cost profile, which will be displayed throughout the application during assignment.
Enter the Description of the cost profile, if applicable for reference purposes.
If the driver is paid a fixed rate, then enter the Fix Price per use.
To configure prices based on distance, click Add next to Distance Prices (KM / Miles).
To configure prices based on time, click Add next to Time Prices (Minutes).
To configure prices based on stop, click Add next to Stop Prices.
Enter the respective cost information into the Interval Start, Interval End and Price per distance/minute/stop fields.
Check the box to verify that the information is correct and click Add Cost Profile.

Assigning Cost Profiles to Drivers

Now that the cost profile has been created, the profile will need to be assigned to the driver.

To assign a cost profile to a driver:

From the Configuration: View Cost Profiles page, click Assign Drivers / Vehicles next to the cost profile configured for drivers.
Select the driver(s) to which the cost profile applies to.
Check the checkbox to verify the information is correct and click Assign Cost Profile.

Another way to assign a cost profile to a driver is to perform the following steps:

From the Home page, go to Configuration > Users.
Click the > symbol next to driver users.
From the list of drivers, click Edit next to the driver to which the profile needs to be assigned.
Select the Cost Profile from the dropdown menu.
Check the checkbox to verify that the information is correct and click Edit User.

Configuring Cost Profiles for Vehicles

When configuring cost profiles for a vehicle, the user can define a fixed cost to use the vehicle in addition to a variable cost based on distance, time and/or stop. These variable costs can be different based on a range. For example, the cost per distance to use a specific vehicle may be $.20/km when traveling a distance between 0 – 100 kilometers but is $.25/km when traveling a distance greater than 100 kilometers.

To configure a cost profile for a vehicle:

From the Home page, select Configuration.
Click the Cost Profiles link found under 'The following items can be configured for the current location'.
From the Configuration - View Cost Profiles page, click Add Cost Profile.
Enter the Name of the cost profile, the name will be displayed throughout the application during assignment.
Enter the Description of the cost profile, if applicable for reference purposes.
Enter the Fix Price per use.
To configure prices based on distance, click Add next to Distance Prices (KM / Miles).
To configure prices based on time, click Add next to Time Prices (Minutes).
To configure prices based on stop, click Add next to Stop Prices.
Enter the respective cost information into the Interval Start, Interval End and Price per Minute fields.
Check the checkbox to verify that the information is correct and click Add Cost Profile.

Assigning Cost Profiles to Vehicles

Now that the cost profile has been created, the profile will need to be assigned to the vehicle.

To assign a cost profile to a vehicle:

From the Configuration: View Cost Profiles page, click Assign Drivers / Vehicles next to the cost profile configured for vehicles.
Select the vehicles to which the cost profile applies.
Check the checkbox to verify the information is correct and click Assign Cost Profile.

Another way to assign a cost profile to a vehicle is to perform the following steps:

From the Home page, go to Configuration > Vehicles.
From the list of vehicles, click Edit next to the vehicle to which the profile needs to be assigned.
Select the Cost Profile from the dropdown menu.
Check the checkbox to verify that the information is correct and click Edit Vehicle.

Editing a Cost Profile

To edit a cost profile:

From the Configuration - View Cost Profiles page, click Edit next to the cost profile you want to edit.
Change the information from the Edit A Cost Profile window.
Check the box to verify the changes and click Edit Cost Profile.

Deleting a Cost Profile

To delete a cost profile:

From the Configuration - View Cost Profiles page, check the box next to the cost profile(s) you want to delete.
Check the box to verify the changes and click Delete Cost Profiles.

Copying a Cost Profile

To copy a cost profile to another location:

From the Configuration - View Cost Profiles page, click Copy Cost Profiles.
Check the box next to the cost profile(s) to which you would like to be copied.
Check the box next to the location(s) to which the profile(s) will be copied to.
Check the box to verify the changes and click Copy Cost Profile.